New Distribution Professional Consulting and Management for FMCG Distributors: kxpjxszyzxgl ---------------------------- After discussing team management with several distributor friends, I have synthesized the strengths of each and summarized some insights into management models: I. Common Problems We Encounter in Team Management

  1. Unless you personally follow up, it's hard to know the progress of work;
  2. When work is not completed, there are various explanations and excuses;
  3. Tasks are assigned and explained clearly, but the completion effect is poor, with many small issues;
  4. When on business trips, you cannot know the work progress of subordinates, and calling might make them feel pressured;
  5. Problems are not reported in a timely manner, lacking team collaboration spirit; II. Weekly Plan 1. Why a Weekly Plan? The weekly plan has a moderate cycle length, allowing for specific task arrangements, while monthly, quarterly, or annual plans can only be rough. Weekly plans have relatively fewer changes or unexpected events. 2. When to Arrange the Weekly Plan Arrange the weekly plan every Friday afternoon; regardless, it must be completed before Monday work begins. 3. Requirements for Arranging the Weekly Plan
  1. Tasks should be detailed; large tasks are not allowed because they often lead to delays, followed by many reasons and explanations;
  2. Saturation should reach 90%, leaving 10% time for unexpected events and personal reflection (depending on the team, if there are many unexpected events, 80% is acceptable); 4. Secrets to Arranging the Weekly Plan
  3. Let employees arrange their own tasks with high autonomy; they must learn to be autonomous;
  4. There is no time limit for each task; within the week, let them allocate time freely and use their discretion; (Some may wonder if employees will assign themselves less work; many like to procrastinate and cram tasks into the last two days, resulting in incomplete or poor-quality work. Below will explain how to prevent this.) III. Weekly Meeting 1. Review Last Week's Work Mainly go through the work completed last week, discuss overdue tasks and unresolved issues. 2. Check Task Saturation If team members have too loose a schedule, discuss with them and adjust appropriately to a level acceptable to both superiors and subordinates. If too many tasks are assigned, appropriately postpone some to next week. Both overloading and underloading are more harmful than beneficial. Of course, for those who enjoy challenges and have strong career ambitions, you can assign more. Through repeated bargaining, employees' autonomous task arrangement will align closely with your expectations. (If as a boss you cannot assess subordinates' task saturation, ask yourself if your professional level is sufficient and if you understand your subordinates' work.) 3. Have Team Members Confirm This Week's Arrangements This serves as a re-confirmation of commitment and goals, making them clearer about the tasks they need to complete this week. IV. Daily Check Daily checks do not mean waiting for team members to proactively report; rather, as the team leader, you should proactively track task completion and progress. This requires the use of an internal management system. V. Wednesday Inquiry Before the end of work on Wednesday, hold a brief meeting to check on progress. This can prevent the habit of procrastinating and cramming work into the last two days. VI. Weekly Report 1. Requirements and Content of the Weekly Report Tell team members the requirements and content of the weekly report to avoid them not knowing how to write or complaining there is nothing to write. The requirements are simple: summarize the completion status, and provide an explanation for overdue tasks and remaining issues. The weekly report is easy to produce. Even if you didn't work that week or completed everything, there is content to write. Many companies require weekly reports but do not specify the requirements, so they become a formality. 2. No Matter How Busy, Take Time on the Weekend to Read Their Weekly Reports If you were in their shoes, would you take writing the weekly report seriously if your writing would not be read or only skimmed? So as the boss, you must read them carefully, mainly to see what tasks and issues remain, think of methods and strategies, and discuss them at next week's meeting. You can check them anytime on your phone. VII. Restart Mode All overdue tasks should have new deadlines and enter restart mode. Why is restart mode necessary? Think about it slowly. To quote an article I just read: Cultivating employees' problem awareness and promoting the concrete resolution of problems on that basis is a thousand or ten thousand times more effective than training in execution, communication, or awareness. A small team does not necessarily mean a small company, but a small company is definitely a small team. To maximize team effectiveness, the management system of large companies may not be suitable. Therefore, the core of small team management is full delegation, timely tracking, and being results-oriented. --------------------------------------

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